Job Description:
We are seeking a highly organized and proactive Executive Assistant to support our Managing Director. The ideal candidate will oversee and manage the Managing Director’s inboxes and CRM, ensuring efficient communication and follow-up. Responsibilities include providing detailed reports on daily activities and ongoing projects within the office, conducting thorough research on various topics, and handling basic HR management tasks such as onboarding and employee records. The role also involves coordinating projects, assigning tasks to team members, monitoring progress, and updating relevant stakeholders. Additionally, the Executive Assistant will manage day-to-day expenses, maintain accurate financial records, and utilize advanced tools like ChatGPT and Canva for professional presentations and administrative tasks. Exceptional English language skills and overall communication abilities are essential.
The preferred candidate should demonstrate proficiency in managing email and CRM systems, strong reporting skills, and the ability to conduct detailed research. Experience in basic HR management, project coordination, and financial management is required. The successful candidate will exhibit exceptional communication skills, both written and verbal, and possess advanced proficiency in using ChatGPT and Canva for creating presentations. We offer a competitive salary, performance-based incentives, and a clear career progression path. Our supportive work environment encourages innovation and creativity, and we provide comprehensive health and wellness benefits.
Responsibilities:
- Manage Inboxes and CRM: Oversee and manage the inboxes and CRM for the Managing Director, ensuring efficient communication and follow-up.
- Office Reporting: Provide detailed reports on daily activities and ongoing projects within the office where you are stationed, keeping the Managing Director informed.
- Conduct Research: Perform thorough research on various topics as requested by the Managing Director, delivering comprehensive and relevant information.
- Basic HR Management: Handle HR-related activities in the office, including onboarding, employee records, and routine HR tasks.
- Project Coordination: Assign projects and tasks to team members in your office, monitor progress, and communicate updates to relevant stakeholders and partner companies.
- Excellent Communication Skills: Exhibit superior English language skills and overall communication abilities, ensuring clear and professional interaction.
- Expense Management: Manage the day-to-day expenses and financial records for the office, ensuring accuracy and compliance.
- Advanced Tool Proficiency: Utilize ChatGPT and Canva proficiently for creating professional presentations and assisting with various administrative tasks.
Preferred Qualifications:
- Proficient in Email and CRM Management: Demonstrated ability to manage inboxes and customer relationship management systems effectively.
- Strong Reporting Skills: Experience in office reporting and providing comprehensive updates to senior management.
- Research Expertise: Ability to conduct detailed research and present findings in a clear and concise manner.
- HR Management Knowledge: Basic understanding of HR processes and experience in handling HR activities within an office setting.
- Project Management Skills: Proven track record in assigning and tracking projects, with strong coordination abilities.
- Communication Excellence: Exceptional English language skills and general communication capabilities, both written and verbal.
- Financial Acumen: Experience in managing office expenses and maintaining accurate financial records.
- Tech-Savvy: Advanced skills in using ChatGPT and Canva for professional presentations and other administrative tasks.
